Unit Facilities Trustee

Unit Facilities Trustee

Posted for Farnham, Fleet & Aldershot Sea Cadet Unit

Posted by Volunteer North Hampshire

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You will be redirected to the Volunteer North Hampshire website to express your interest.

As independent charities, each Sea Cadet unit has a number of trustees to oversee the management and legal undertakings of the unit. The Facilities Trustee is to support the Unit Chairperson by assisting with the planned maintenance and upkeep of the unit facilities.

The responsibilities of the role include:

  • Ensure that all sites, premises, fixtures and fittings and contents are safe and maintained for use by cadets, volunteers, visitors and contractors.
  • Ensuring site and premises security and integrity is maintained (appropriate locks, fencing, CCTV, emergency and security lighting etc).
  • Contributing to the unit Risk Register by ensuring necessary facility risk assessments are carried out and recorded and that in date documents such as an asbestos register, fire and electrical certificates are easily accessible for spot checking.
  • Assisting the UC in ensuring the facilities elements of the unit’s health and safety regime is properly managed and the facilities elements of the Corp’s health and safety procedures are followed.
  • Advising the UC of the appropriate property and contents values for the units’ insurance policies.
  • Keeping auditable records of and maintaining these and other documentation relating to the ownership and maintenance of the unit’s premises, fixtures & fittings and contents including plans, leases or licenses and warranties.
  • Any facilities payments to third parties such as ground rent and rates are met (liaising with the treasurer) and for securing the greatest relief possible.
  • Devising annual facilities operating budgets and for liaising with the suppliers of utilities (water, gas, electric, telephone, internet access) to maintain supply, ensure regular meter readings are undertaken and cheapest tariffs achieved, liaising with the unit treasurer as appropriate.
  • Devising and pursuing a planned maintenance and development programme (including budget) for the unit’s premises, assets, fixtures and fittings and contents, ideally projected at least five years ahead.
  • Arranging and quality control of works by volunteers and third party contractors to maintain and replace the unit’s facilities, arranging estimates, quotations and establishing budgets and approving invoices as being ready and accurate for payment by the unit treasurer.
  • Managing the hire arrangement and income generation from the unit’s facilities. This includes helping devise charging policies, arranging and managing lettings to third parties and supporting the treasurer in collecting payments. It is to be noted, however, this does not include a caretaker role.
  • Advising the UC and working with the trustees responsible for fundraising on applications to the MSSC Premises Fund and assisting with the identification and applications of external capital funding. - Reporting regularly on the above principal tasks at UMT meetings.
  • Work closely with the Unit Boats Officer to ensure boating assets are properly maintained and details recorded.

What skills do I need?

  • Must be well-organised.
  • Previous experience of dealing with facilities management would be an advantage. 

Posted for Farnham, Fleet & Aldershot Sea Cadet Unit

Posted by Volunteer North Hampshire

Register your interest

You will be redirected to the Volunteer North Hampshire website to express your interest.

Details

  • Accessibility
  • Age restrictions
  • DBS check required
  • Equal Opportunities Policy
  • Expenses reimbursed
  • Ongoing support
  • Recruitment Process
  • Training provided
  • Volunteer induction
  • Volunteer Policy
  • Volunteers covered by insurance
  • Written role description

When is this role available?

Mon Tue Wed Thu Fri Sat Sun
Morning
Afternoon
Evening

As a Trustee, you would need to attend trustee meetings 6-8 times per year. These are held on mutually convenient weekday evenings (generally Tuesdays or Thursdays) and adhoc occasions to support the unit as required.

Location:

Lower Weybourne Lane
Farnham
GU9 9LQ

Register your interest

You will be redirected to the Volunteer North Hampshire website to express your interest.

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