Volunteer Company Secretary

Volunteer Company Secretary

Posted for Minstead Trust

Posted by Volunteer First

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As our Volunteer Company Secretary, you will be the "conscience of the charity," ensuring that our Board of Trustees operates within its legal and regulatory framework. In a neuro-disability charity, clear communication and rigorous governance are vital to ensure our beneficiaries receive the highest standard of care and support. You will provide the bridge between the Board and the executive team, ensuring that decisions are documented, transparent, and compliant with UK Charity Commission and Companies House requirements.

This is a vital role at the heart of the charity’s operations.

You will:

• Manage our core administration, ensuring governance and compliance documents, records and processes are kept up to date; including managing filings with Companies House and the Charity Commission, and managing the conflicts of interest register.
• Support the Board and CEO meeting management; helping to prepare agendas, minutes, board packs and maintain a robust rolling action log.  
• Ensure good governance keeping us aligned with legal and regulatory requirements; always advising best practice and updating the board on the Charity Governance Code.  
• Support the Trustee onboarding process, helping us to stay structured and efficient. 
• Be the organisational backbone, helping Minstead Trust to stay steady, safe and wellrun.

 What We Offer: 

• The opportunity to shape the governance of a high-impact charity.  
• A dedicated "Governance" budget for professional memberships or training.  
• Reasonable out-of-pocket expenses reimbursed.  

This role is voluntary, but you will be supported by a professional team across Finance, People & Culture and Administration to ensure you are able to operate effectively.   

Location: New Forest, Hampshire (plus hybrid) 

Commitment: Approx. 1 day per week (Variable around meeting cycles)    

What skills do I need?

What are we looking for?  

• Commitment to our Mission: an understanding of, or interest in, the challenges faced by those living with neuro-disabilities anda willingness to lead according to our values.  
• Detail-Oriented: a "right first time" approach to legal documentation.  
• Discretion:  the ability to handle sensitive clinical or financial information with absolute confidentiality. 
• Ability to think creatively and strategically and exercise good, independent judgement. 

About you: 

• You’re someone who loves order, clarity and good organisation.
• You’re reliable, detail-focused and calm under pressure.
• You have prior experience as a Company Secretary, Governance Officer, or Senior Administrator, ideally within the UK charity or public sector. (Essential)
  
• You have a high level of digital literacy (e.g., Board portals, MS Teams/Zoom, SharePoint). 
  
• You have exceptional minute-taking skills and the ability to synthesize complex discussions into concise, professional records. 
  
• You care deeply about people and want to use your skills to make a real difference.
  
• You’re an effective team player.
  
• You’re simply brilliant at keeping things running smoothly!